Camp Refund Policy

Qualified refunds are made to units, not to individuals, since fees are paid to the camp by the unit, not individuals. Units should then give the refund to the individual. Qualified refunds are made direct to individuals only for provisional camping.

Refund of Site-Saver Deposit

A unit may cancel their camp reservation for the following summer and receive a refund of their site-saver deposit prior to December 31^st. The unit must send a written note to the Camping Department at the Simon Kenton Council Service Center in Columbus.

The unit site-saver deposit fee of $200 is not refundable after January 1^st of the year you are attending, but counts toward total camp fees or can be held for the following year's deposit. (2007 units rolling-over their $100 site-saver will need to place an additional $100 on deposit, as the 2008 deposit is $200.) After January 1^st, the deposit is not refundable or transferable if the unit does not attend camp in the year for which the reservation was made.

Refund of Camper Fees

If a Scout cannot attend camp, but another Scout in the same unit (not previously registered for camp) attends in his place, the Camper fees are transferable.

Requests for refunds of camper fees will be considered as follows:

      Prior to March 1^st, individual cancellations are eligible for a refund of 100% of individual camper fees paid.

      Between March 1^st and May 1^st, individual cancellations are eligible for a refund of individual camper fees paid, less the non-refundable individual deposit fee of $25.

      Between May 1^st and fifteen days prior to the start of the camp session,

      Individual cancellations due to illness, death in the family, or other similar personal emergency are eligible for a refund of individual camper fees paid, less the non-refundable individual deposit fee of $25. Summer School attendance, discipline, or changes of family schedule do not constitute a personal emergency.

      Individual cancellations not meeting the conditions outlined above are eligible for a refund of 50% individual camper fees paid.

      Between fifteen days prior to the start of the camp session and the start of the session (check-in),

      Individual cancellations due to illness, death in the family, or other similar personal emergency are eligible for a refund of 50% of individual camper fees paid. Summer School attendance, discipline, or changes of family schedule do not constitute a personal emergency.

      Individual cancellations not meeting the conditions outlined above are not eligible for a refund of individual camper fees paid.

      After the start of the camp session (check-in),

      Scouts leaving camp for any reason are not eligible for a refund. No refunds are given for leaving camp due to homesickness, disciplinary reasons, personal illness or injury, leadership issues, etc.

      Scouts who leave camp prior to noon on Tuesday due to a death in the family or other similar family emergency may, at the discretion of camp management, receive a coupon to attend camp as a provisional camper in a later camp session during the same camping season.

Camp Cancellation

In the event a full session of camp is cancelled, full refunds will be made.  In the event that a session is cut short due to an unforeseen emergency, partial refunds, based on the percentage of the camp session missed, will be made. 

Requesting and Receiving a Refund

      As soon as a refund is foreseen according to these guidelines, the Unit Leader (or parent of a provisional Scout) should complete and submit a Refund Request Form:

      to the Camping Department at the Simon Kenton Council Service Center in Columbus if more than fifteen days prior to the start of camp.

      to Camp Management during camp check-in if within fifteen days prior to the start of camp.

      Refund requests should provide complete information and reasoning for the request to assist Camp Management in considering the request.

      Refund requests made prior to the start of camp will be noted and forwarded to camp for camp fee reconciliation during check-in. Refunds issued prior to check-in will be deducted from total fees paid to camp

      All camp fees and refund requests must be reconciled during camp check-in.  No refunds will be negotiated after the close of the camp.

      The Camp Director is fiscally responsible for the summer camp operation, and, in consultation with the Camping Department, is the authority on all camp refund matters.

      All camp refund requests and fee reconciliations are reviewed by the Camping Department after camp to ensure accuracy.

      Any and all refunds will be issued by check from the Council Service Center, not from camp. 

 

Simon Kenton Council, BSA
Attention: Camping Department
1901 E. Dublin-Granville Rd.
Columbus, Ohio 43229
FAX 614-436-7917